5 Major Things To Look Out For In An Applicant Tracking System

Excerpt: AnApplicant Tracking Systems is an integral part of any recruitment agency. Take a look into five important things to look out for in ATS’ before investing in them.

Many organisations, big or small, are beginning to incorporate Applicant Tracking Systems into their recruitment process, and it has become an indispensable tool for modern-day recruiters. As a recruiter, you may already be aware of the countless benefits that an applicant tracking system has to offer. Applicant tracking systems provide a plethora of tools to save valuable time, provide a better overview of applications, automates the hiring process, and much more! However, you may still be missing out on some key features that an ATS should have to maximise its utility. As a recruiter, it’s important to invest in an ATS with many features that make the software worth its value; otherwise, your ATS will function more as a liability than an asset.

In fact, according to data from the annual SmartRecruiters customer survey, a modern, mobile-friendly and easy-to-use ATS has shown a 118% increase in applicant volume, a 48% time saved by HR professionals on hiring-related activities, and a 53% faster response time.

Choosing the right ATS, which can significantly improve your performance as an organisation, can become overwhelming. So let’s take a look at the five major features to focus on when considering an applicant tracking system.

1. Automation and Customisation

By reducing friction through automation and customisation, recruiters can spend their valuable time on tasks that accelerate the time it takes to fill positions. Automation in an applicant tracking system will not only accelerate the workflow of recruiters but ultimately will improve the candidate experience as well. Candidates will find recruiters being quicker to respond, more organised, and generally easier to communicate with. Automation comes with several benefits, including speeding up the hiring process, communicating more efficiently, and ensuring the best possible candidate experience—which are all ways to maximise the recruitment process. Along with automation, customisation is another core feature when considering an applicant tracking system. An ATS should be customisable to suit your business needs, and it should allow seamless automation for the hiring workflow.

2. Advanced Integrations

A crucial factor that should be considered when investing in an applicant tracking system is the availability of various integrations. When your ATS easily integrates with social media, other software, job boards and e-mail, the hiring process becomes much more streamlined and manageable. Having a unified database that integrates all these sources makes managing the candidate database more effortless and helps recruiters locate the best prospect among a range of candidates. As a recruiter, there is a myriad of tasks to complete throughout the day, one such prime task being resume parsing. This is where an automated applicant tracking system ensures the completion of those tasks without compromising on time or burdening recruiters. Ideally, make sure that your ATS integrates with the following features:

When looking at integrations, make sure all the necessary integrations are present in the software; otherwise, you’ll end up with a fragmented system that makes your hiring even more complicated!

  • Job boards
  • E-Mail and other communication apps
  • Social media platforms
  • Your website

3. Mobile Recruiting

Mobile recruiting is no longer a luxury in the world of recruitment; in fact, it has become a requirement—especially with remote working on the rise. With the feature of mobile recruiting, you can be away from your office without having to compromise on working hours. Make sure the applicant tracking system you choose has a mobile version, so you can post jobs and connect with your candidates on the go. The ATS you’re considering should be designed in such a way that it adapts flawlessly on every device. In addition to mobile recruiting for recruiters, candidates today want everything mobile, be it job hunting or applications. Therefore, your ATS should have a candidate portal that helps applicants track their job statuses.

According to a study by Glassdoor, 58% of Glassdoor users today are looking for jobs on their phones, and 45% of overall job seekers use their mobile devices for job hunting.*

Hence proved that a mobile-friendly applicant tracking system is a must-have for your recruiting needs!

4. Strong Boolean Search

A boolean search is a fundamental tool used today virtually across all digital search interfaces. For the purpose of recruitment, boolean search relates to using basic boolean techniques to search and filter through resumes, search engines, websites, or an applicant tracking system to find and shortlist candidates that fit your search parameters. Using boolean search in recruitment lets you leverage large databases like LinkedIn, Indeed, Google, or your own applicant tracking system to perform searches that find relevant candidates quickly. It’s a massive time-saver, and it’s a powerful tool for sourcing ideal candidate profiles. Armed with the knowledge of how to utilise boolean search to your advantage, this powerful feature can take your hiring game to the next level!

5. Built-In Customer Relationship Management

Without a doubt, an applicant tracking system has become quintessential for recruiting but have you ever considered integrating your Applicant Tracking System with a Client Relationship Management System? An applicant tracking system with a CRM integration makes the most of your budget and eliminates errors and wasted time from a fragmented system. A CRM integration is highly essential for any recruiter since it helps the sourcing team and hiring managers to maintain and create talent pools and build fruitful relationships with both active and passive candidates, along with the current candidates. Additionally, with the integration of a CRM in an applicant tracking system, recruitment turns into a more cohesive process which further improves the recruiter and candidate experience. Unfortunately, not all ATS providers include a CRM—but if this is what you’re on the lookout for, Recruit CRM provides a built-in Candidate Relationship Management feature that is sure to make your recruiting experience much smoother!

As a recruiter, make sure that there are no gaps or obstacles in your recruiting process by investing in an applicant tracking system with the prerequisite features. The mentioned five features are sure to pave the path to success for your hiring needs! With these features, you won’t have to compromise on valuable time and resources, and the recruitment process will become much more functional and proactive.

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