Your team always has a workflow, even though you have not defined it yet. It may be complicated or straightforward. You may find that a team has separate workflows depending on projects and other clients on different occasions. A usual content workflow involves publishing, reviewing, outline, approval, write and edit.
A JAMstack CMS has the following advantages on a system that involves a faster performance, excellent developer experience, affordable, more secure, and scalability in its execution. It is functional in its use and enables web developers to carry out their projects over time.
It would be best to define your workflow as it is challenging to follow up on many projects. In addition to this, your team members may be uninformed on the quantity of time and effort needed to finish up the content, or in some cases, they may be confused about their responsibilities. When you define a functional content workflow, your team can do the following;
- Divide the content creation process into manageable tasks.
- Pinpoint each stage for the workflow to get approval.
- Be aware of who is in charge of each step.
- Recognize each section of the content’s progress.
A defined workflow tells individuals where the material is in progress when it is their turn. Additionally, it explains what they are supposed to do for them to deliver what is needed. It also assists the project organizer in recognizing barriers to take the necessary actions to enable content productivity. Here are the techniques you can use to define a workflow:
1. Recognize who is taking part.
Your content tasks may involve many individuals who have different responsibilities at different stages throughout the entire project. You are supposed to know who will take part and the various roles they will carry out. For instance, you may involve content strategists, project managers, writers, reviewers, and graphic designers.
2. Identify what role each does.
After identifying a particular workflow role, you should identify the responsibilities and then allocate each responsibility a function and put them when they will be finalized. You need to explain to the team and make sure they have what they need and understand what part they should play to finish their responsibilities satisfactorily and ensure the project is on the move.
3. Design the flow.
It would be excellent if you had a clear understanding of the flow as you should ensure your team knows that you begin with a brief, then to production and review the last stage of publishing. You need to make sure the workflow content is straightforward.
4. Allocate someone to manage each project.
It would help if you assigned someone responsible for managing the project. The manager should ensure each section of the content moves through all the phases of the underlying workflow. The individual may be a marketer, content strategist, or project organizer. Hence, this individual will understand the process and identify who is taking part in what task and the role they play; therefore, they will quickly pinpoint the barriers, unblock them and keep the project moving.
By reading this, you have already had a clear understanding of a content workflow; you need to follow the guidelines discussed above for you to have a functional workflow.